Hosted Buyer Programme Terms
Hosted Buyer Programme Terms
Applications and decisions. Applications are assessed separately for each selected event. Email verification, organiser review, approval, invitation and account setup are separate stages. Supply accurate professional details and represent only a company, content or rights you are authorised to represent. MEAI may request clarification before making a decision. Submission does not guarantee selection, funding, a visa, a booking or a commercial agreement.
Event-specific benefits. The published policy accepted for each event and the organiser's written confirmation describe that event's benefits. Each application retains the version accepted at submission. A later policy change does not silently replace that record. Benefits are individual and cannot be transferred without written organiser approval.
IndiaJoy 2026 — Hyderabad, 8–9 December 2026. Up to three hotel nights and economy return airfare, subject to individual organiser approval and written confirmation. The organiser books the approved tickets directly. There is no airfare reimbursement. Do not independently buy tickets expecting reimbursement. No numerical airfare cap has been approved; absence of a cap does not mean unlimited funding. The approved itinerary and hotel arrangements must be confirmed in writing before travel.
MEAI IMEC 2027 — New Delhi, 23–24 March 2027. Up to three hotel nights and reimbursement of actual eligible economy return airfare, limited to INR 90,000 for North America, Latin America and Africa, or INR 40,000 for other eligible regions. Caps are not cumulative and do not provide a flat cash allowance. The retained international-benefit condition excludes Indian passport holders; the retained participation limit is two years, assessed by the organiser. No passport document is requested in the initial application.
IMEC reimbursement procedure. Obtain written approval of eligibility, regional cap and itinerary before purchasing. Retain the ticket/e-ticket, invoice or fare receipt, proof of payment and boarding evidence for the approved journey. Provide only the information necessary to verify the claim through the channel specified by the organiser; unrelated payment details should be redacted. The organiser checks the actual eligible economy fare, applicable cap and participation conditions. Upgrades, companion travel, optional extras and additional hotel nights are excluded unless expressly approved in writing. Reimbursement is at the venue in equivalent USD, retaining the historical programme basis. The written approval must state the conversion source/date and payment arrangements before travel; no unspecified exchange rate or guaranteed USD amount is implied. If evidence cannot be settled at the venue, agree a written follow-up arrangement rather than promise an unapproved payment deadline. No payment is made above actual eligible airfare or the applicable cap.
Participation. Attend all scheduled B2B meetings and promptly notify the organiser of unavoidable absence or itinerary changes. Respect confidential business material and other participants. Discovery, scheduling and meeting tools are separately controlled; their availability is not guaranteed by application approval.
Withdrawal and booking changes. Notify secretary@meai.in as soon as possible if you wish to withdraw, cannot travel or need a correction. Before bookings are made, withdrawal does not carry an automatic programme penalty. After booking, the organiser will explain the supplier's change/cancellation terms and any documented non-refundable costs. No fixed penalty or automatic debit is created by these terms; any proposed applicant contribution must be disclosed and agreed in writing. Do not change an organiser-booked IndiaJoy ticket independently without approval. Additional nights or itinerary changes require written confirmation of responsibility for the cost.
Event change or cancellation. MEAI will communicate a material event/date/benefit change promptly to affected applicants and explain available options. Confirmed travel and accommodation will be reviewed with the relevant suppliers. No blanket promise to reimburse self-booked travel, guarantee supplier refunds or pay consequential losses is made. Any settlement or replacement arrangement must be confirmed in writing; already accepted policy records remain preserved for review.
Corrections, accounts and privacy. Contact secretary@meai.in for application corrections, withdrawal or support. Secure correction, ownership verification and account-setup links must not be shared. MEAI does not send plaintext passwords or request your account password by email. Application and account information is handled as described in the privacy notice. Optional marketing consent is separate from participation.